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An all-in-one platform that turns evergreen webinars into an automated patient-acquisition engine: hosting, lead capture, AI nurturing, and booking in one system.

AI-native webinar infrastructure for healthcare practitioners. Agentic lead nurturing built into the platform from day one.

Built for a practicing regenerative-medicine doctor who faced the problem himself and built a startup around it, Cortexa replaces the fragmented stack of editing tools, video hosts, CRMs, and VAs with a single AI-native platform — where every viewer becomes a tracked lead and agentic flows handle nurturing and follow-up automatically.

Services

Team augumentation

An all-in-one platform that turns evergreen webinars into an automated patient-acquisition engine: hosting, lead capture, AI nurturing, and booking in one system.

AI-native webinar infrastructure for healthcare practitioners. Agentic lead nurturing built into the platform from day one.

Built for a practicing regenerative-medicine doctor who faced the problem himself and built a startup around it, Cortexa replaces the fragmented stack of editing tools, video hosts, CRMs, and VAs with a single AI-native platform — where every viewer becomes a tracked lead and agentic flows handle nurturing and follow-up automatically.

Services

Team augumentation

Date

Sep 2025

Client

Cortexa

Industry

AI tool / SAAS

Timeline

10 Months

Dashboard

Stats

The Challenge

Healthcare practitioners run webinars across a stack of disconnected tools editing software, video hosts, CRMs, and VAs. The work is fragmented, manual, and impossible to scale.

Practitioners rely on webinars to generate leads, but the workflow behind them is broken. Videos are edited by hand or outsourced, hosted on platforms with no link to lead capture, and follow-up is coordinated manually or handed to virtual assistants. Leads fall through the gaps, data gets lost, and every step adds cost and delay. The people running these webinars are doctors, not marketers — they need the system to do the work, not another tool to manage.

Platform

The Solution

One AI-native platform that runs the entire funnel: hosting, lead capture, nurturing, and booking as a single automated system. Every viewer becomes a tracked lead, and agentic flows handle the rest.

The platform unifies what used to be five disconnected tools into one architecture. Webinars are hosted, edited, and served natively, while an embedded CRM captures every viewer as a lead the moment they engage. AI-driven follow-up workflows are automatically triggered by user behavior—for example, when someone watches 50% of a webinar, registers but doesn’t attend, or attends but doesn’t book an appointment. The platform then continues the conversation across email, SMS, and WhatsApp automatically, without requiring any manual intervention. An AI assistant answers viewer questions live during the webinar, and the whole system is built on a modular architecture designed to scale from a solo practitioner to an enterprise clinic.

Automations

By the numbers

Tools replaced by one platform

Tools replaced by one platform

+

Trigger-based flows running autonomously

+

Trigger-based flows running autonomously

%

Leads tracked from view to booking

%

Leads tracked from view to booking

They brought a level of ownership and proactivity to Cortexa that made a real difference. They challenged assumptions, brought experience and treated the outcome as their responsibility. Their team pulled requirements directly from stakeholders across the business, without needing us to broker it. A partner you can rely on and build with.

Fawad Mian

CEO and Co-Founder /

Cortexa

They brought a level of ownership and proactivity to Cortexa that made a real difference. They challenged assumptions, brought experience and treated the outcome as their responsibility. Their team pulled requirements directly from stakeholders across the business, without needing us to broker it. A partner you can rely on and build with.

Fawad Mian

CEO and Co-Founder /

Cortexa